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Holdfast Bay Chamber of Commerce Inc ("the Chamber") conducts its business in accordance with the following privacy principles:
Principle 1 - Collection of Information
The Chamber collects information about you from the information you provide to the Chamber.
Principle 2 - Use and Disclosure
The Chamber may use your personal information:
· to provide the services you require;
· to administer and manage those services;
· to tell you about those services, new opportunities or Chamber functions.
The information you provide to us will be made publicly available on our web site.
Principle 3 - Data Quality
The Chamber will take all reasonable steps to ensure that your personal information is accurate, complete and up to date for the purpose for which it is to be used.
Principle 4 - Data Security
The Chamber will take all reasonable steps to protect your personal information from misuse, loss or from unauthorized access, modification or disclosure.
Principle 5 - Openness
The Chamber will maintain clearly expressed policies on its management of personal information and will make the information available on request. In addition the Chamber will take reasonable steps to let individuals know what sort of personal information it holds, for what purposes and how it collects, holds and uses and discloses that information.
Principle 6 - Access and Correction
The Chamber will on request by an individual, make available personal information about that individual except to the extent that:
· providing access would pose a serious and imminent threat to the life and health of any individual; or
· providing access would have an unreasonable impact upon the privacy of other individuals; or
· the request for access is frivolous or vexatious; or
· the information relates to existing or anticipated legal proceedings between the Chamber and the individual and the information would not be accessible by the process of discovery in those proceedings; or
· providing access would reveal the intentions of the Chamber in relation to any negotiations with the individual in such a way as to prejudice those negotiations; or
· providing access would be unlawful; or
· denying access is required or authorized by or under law; or
· providing access would be liable to prejudice an investigation of possible unlawful activity; or
· providing access would be likely to prejudice:
Ø the prevention, detection, investigation, prosecution or punishment of criminal offences, breaches of the law imposing a penalty, or sanction or breaches of a prescribed law; or
Ø enforcement of laws relating to the confiscation of the proceeds of crime; or
Ø the protection of the public revenue; or
Ø the prevention, detection, investigation or remedy of seriously improper conduct or prescribed conduct; or
Ø the preparation for, or conduct of, proceedings before any court or tribunal, or implementation of its orders;
by or on behalf of an enforcement body; or
· an enforcement body performing a lawful security function asks the Chamber not to provide access to the information on the basis that providing access would be likely to cause damage to the security of Australia.
Where providing access would reveal evaluative information generated within the Chamber in connection with a commercially sensitive decision making process, the Chamber may give the individual an explanation for the commercially sensitive decision rather than direct access to the information.
If the Chamber is not required to provide the individual with access to the information the Chamber will, if reasonable, consider whether the use of mutually agreed intermediaries would allow sufficient access to meet the needs of both parties.
If the Chamber charges for providing access for personal information, those charges will not be excessive and will not apply to lodging a request for access.
If the Chamber holds personal information about an individual, and any individual is able to establish that the information is not accurate, complete and up to date, the Chamber will take reasonable steps to correct the information so that it is accurate, complete and up to date. If the individual and the Chamber disagree about whether the information is accurate, complete and up to date, and the individual asks the Chamber to associate with the information a statement claiming that the information is not accurate complete or up to date, the Chamber will take reasonable steps to do so.
The Chamber will provide reasons for denial of access or a refusal to correct personal information.
Principle 7 - Identifiers
The Chamber will not adopt as its own identifier, an identifier that has been assigned by Government agency (or by an agent of, or contracted to, a Government agency) acting in its capacity as agent or contractor.
The Chamber will not use or disclose an identifier assigned to an individual by a Government agency except as permitted by the National Privacy Principles.
Principle 8 - Anonymity
Whenever it is lawful and practicable, an individual will have the option of not identifying themselves when entering into transactions with the Chamber.
Principle 9 - Transborder Data Flows
The Chamber will comply with the National Privacy Principles in relation to transborder data flows.
Principle 10 - Sensitive Information
The Chamber will not collect sensitive information about an individual unless:
· the individual has consented; or
· the collection is required by law; or
· the collection is necessary to prevent or lessen a serious and imminent threat to the life or health of any individual, where the individual whom the information concerns is physically or legally capable of giving consent to the collection, or physically cannot communicate consent to the collection; or
· the information relates solely to the members of the Chamber or to individuals who have regular contact with it in connection with its activities, and at or before the time of collecting the information the Chamber undertakes to the individual whom the information concerns that the organization will not disclose the information without the individual's consent; or
· the collection is necessary for the establishment, exercise or defence of a legal or equitable claim.